COUNCIL ON MINISTRIES
MINUTES
COM MINUTES
April 5, 2010
In attendance:
Ken and Julie Davis Dave Jeannerat Judy Pire
JoAnne Nye Margo Evans Donna Smith
Ted Hazlett Lisa Schening Richard Giacomelli
1). Meeting started at 7:00 PM.
Dave Jeannerat informed our group that another $1,100 must be cut from the COM budget.
It was suggested that every committee "tighten their belt and be careful with spending".
Suspending our advertising in the Erie Times News was discussed briefly.
2). Education-
Julie Davis suggested cutting the VBS budget from $4,000 to $3,000.
At our next VBS, a small meal will be provided before each night instead of a snack during.
3). Prayer Action Team- JoAnne Nye reported
The team is working hard keeping their display stocked with booklets. Many people who visit our church during the week are taking them. A good outreach ministry!
Forty one people were at Allen Richard's house on Easter to pray him up. An example of the "Action" part of this team.
4). Mission Team- Richard Giacomelli reported
The team is developing a policy for helping people who want to go on mission trips. They propose that the church should provide at least 1/2 the money for the trip.
Julie Davis volunteered to contact San Juan/Henderson Church about using our 3 scholarships to Wesley Woods horse camp.
May 1st starts "work week" at Wesley Woods. Asbury Church is donating approximately $6,000 of material including a truckload of insulation.
There are 3 seats available for Asbury Church members on a Mission Trip to Paraguay with another group.
Planning for our Global Ministry in Paraguay is proceeding slowly. There is a need for a new music room in the school we support. (We sponsor 3 children currently and Doris Bradshaw sponsors a 4th).
5). Sound Team- Ken Davis reported
We need to replace one wireless microphone now that the FCC is enforcing frequency use.
6). Education (Julie Davis reporting again)
A Wesley Woods committee is being formed.
A VBS committee will meet soon.
Two children applied for camperships to Wesley Woods and were turned down because they do not currently attend Church functions. Julie is thankful for the guidelines.
Sunday School teachers need prayer. Only two teachers remain from the original 10 that started out. (in 1-5 grade level).
7). Worship-Lisa Schening reported
$300 in coins was collected during Lent and Easter. COM recommends that this money (since undesignated) shold be used to support the COM budget. (Motion by Margo Evans).
8). Music: Margo Evans reported
The praise band is singing at Armed Forces Services at Emmanuel Baptist Church (28th & Liberty) April 17th.
May 2 is organ dedication Sunday.
A 3 song mini cantata will be presented by our Choir Memorial Day weekend.
Music camp starts August 1
9). Caring Team-Judy Pire reported
One more driver is needed to bring people to church on Sundays (we have 6 drivers currently).
Team is ready to have another big event when they are called on.
Donna Smith is sending cards out.
10). Easter Egg Hunt
About 450 kids attended our last Easter egg hunt (candy was furnished by Youth for Christ).
We should consider providing breakfast for these people next year?
Maybe limit breakfast to first 100 families?
Submitted by Ted Hazlett
FEBRUARY 1, 2010
Members present: Margo Evans, Lisa Schening, Rich Giacomelli, Bob Stroud, Pastor Dan Owen, Dave Jeannerat, Judy Pire, Val Branton and Ted Hazlett.
Chairman Dave Jeannerat opened the meeting at 7:00 p.m. with a short devotion and prayer.
Our agenda was to trim at least $15,000 from the ministry budget because the economy has impacted member giving and our endowment interest and dividend earnings. (We were $18,000 over projected income).
Proposed cuts in the budget were as follows:
Savings
Worship: -Defer purchase of candles to 2011 $ 300
-Buy coin folders/Lenten devotionals on sale $ 80
-Defer purchase of decorative greenery to 2011 $ 200
Caring Team:
-Suspend offer of gasoline reimbursement to van drivers $ 750
-Reduce re-imbursement of Parish Nurse
License fees $ 100
-Budget for 2 less Bethany dinners $ 500
Education Team:
-Reduce budget for Vacation Bible School $1,000
-Cut budget for Youth Program by 75% $1,500
-Reduce funding for Wesley Woods Retreat $1,000
-Cancel ALPHA program $ 870
Music Program:
-Cut budget for chimes Music/gloves/repairs $ 300
-Obtain "special" offer for "Worship Today" mag. $ 50
Sound & Visuals:
-Defer replacement of 2 wireless microphones
Until 2011 – use microphones with wires $1,400
-Postpone installation of Westside Front Projector Screen (to solve problem of cross
Blocking view) $5,441
Page Two
Feb. 1, 2010 Minutes
Prayer Ministries Team: Savings:
-Supplies & Parsons Table $ 250
Local Missions:
-Cut Good Samaritan Fund $ 800
________
TOTAL Budget Cuts for 2010 $14,541
The Education Committee was not represented tonight.
It was requested of the Education Committee to consider moving the Wesley Woods Retreat from October, 2010 to January 2011 to defer $3,000 from our 2010 Budget if need be.
A motion was made by Pastor Dan, seconded by Ted Hazlett in our Endowment Guidelines the term "local benevolences" would be defined as money given beyond our church to groups, organizations, individuals, or events within the Western PA Annual Conference" as directed by the Missions Team.
In discussion, Missions Chairman Rich Giacomelli suggested that 10% of our Endowment Income should be designated for global/national/& local missions so it can be used in case of disasters or other needs that come up.
Margo Evans recommended that our motion be tabled. Ted Hazlett rescinded his second of the motion – it was not voted on.
There was discussion that VBS and the Wesley Woods Retreat be discussed in more detail at Committee meetings. More people should have input on how they are organized and how money is spent. Education is the "umbrella" committee that the Sunday School board, Youth Group board, Wesley Woods and VBS are all under.
Our COM meeting ended at 8:30 p.m.
Submitted by Ted Hazlett